Archive for October, 2013

Event Leadership for the New World: Part three, chapter eight

Posted in Uncategorized on October 16, 2013 by fullcircleproductions

ON-SITE MANAGEMENT

Goals for the chapter:
Develop and implement event contingency plans
Monitor each element of an event during event operations
Establish and manage efficient registration operations
Coordinate industry and professional speakers
Identify and utilize appropriate amenities
Indentify, create, and post informative signs

This was another chapter that I just skimmed. Having worked intimately with each event over the summer, I feel as though my experience in on-site management seems to have established effectiveness in completing these goals rather than me reading how to be effective in the text.

Event Leadership for the New World: Part three (Event Coordination), chapter seven

Posted in Uncategorized on October 16, 2013 by fullcircleproductions

MANAGING VENDOR CONTRACTS

Goals for the chapter:
Develop and implement the design for your event
Develop appropriate resources
Coordinate catering operations
Use trends in event catering
Coordinate technical resources, including lighting, sound, and special effects
Conduct and analyze the site inspection
Develop and construct the production schedule
Anticipate and resolve operational conflicts

I just skimmed this chapter. Over the summer, I had an internship with Girl Scouts. This was exactly what I did the whole time- met with caterers and props donors and made sure that everything matched and fit and ran smoothly for three of their annual events.

Ways to Say Good Bye.

Posted in Uncategorized on October 15, 2013 by fullcircleproductions

Event Leadership for the New World: Part two, chapter six

Posted in Uncategorized on October 11, 2013 by fullcircleproductions

Goals for the chapter:
Identify leadership characteristics in an event manager and in yourself
Make critical decisions and act decisively
Solve problems
Overcome communication challenges
Use five critical factors to improve your leadership ability

Leadership styles:
Democratic style- excellent for facilitating discussions and building concensus
Autocratic style- should be used sparingly; effectively only when time is of the essence (see: fire evacuations, etc.)
Laissez-faire style- least used in event management because it requires a team with exactly equal skill; in theory, this is possible, but in reality it is impossible; would allow event manager to sit back and let the group guide itself.

Event leadership characteristics:
1. Integrity
2. Confidence
3. Persistence
4. Problem solving
5. Communication skills
6. Vision

Event Leadership for the New World: Part two, chapter four

Posted in Uncategorized on October 10, 2013 by fullcircleproductions

Improve human-resource management
Recruit excellent staff and volunteers
Orient and train staff and volunteers
Develop policies, procedures, and practices
Motivate your event staff and volunteers
Improve time management
Benefit from diversifying your staff
Create and evaluate this organization chart
Reward good performance

Event Leadership for the New World: Part two, chapter five

Posted in Uncategorized on October 7, 2013 by fullcircleproductions

Goals for this chapter:

Understand the basic event management financial and accounting terminology
Maintain event financial records
Understand and interpret the event balance sheet and income statement
Calculate the break-even point and profit margin for your event
Forecast projected revenues and expenses for your event
Estimate reliable budget goals for your event
Plan and allocate your event budget

… My brain. It hurts.

Event Leadership for the New World: Part two (Event Administration), chapter three

Posted in Uncategorized on October 6, 2013 by fullcircleproductions

DEVELOPING AND IMPLEMENTING THE EVENT PLAN

Goals for the chapter:
Conduct comprehensive research for your event
Identify key sources of information for planning
Design a program creatively
Develop an appropriate theme
Establish and manage an effective strategic plan
Develop and manage the timeline for an event

The most important thing I learned from this chapter: calculating event space goes like this. You need 10ft2 per couple in planned attendance. You can then subtract that number from your total event space to figure out how much prop space you have for the event.

ALSO: Take parking and traffic into consideration! Even though they are not actual parts of the event, they can definitely set the mood so right or soooo wrong. Considerations should also be made for those with food allergies and physical impairments.

There are also entire sections dedicated to balloons, floral arrangements, and tents… But those sections are not worth mentions.